Aesthetic Clinics and Dentistry

For emergency data protection support or general advice, contact our aesthetics privacy experts. We offer comprehensive guidance on all aspects of data protection compliance, including:

• Artificial Intelligence (AI): How to use AI tools without compromising customer privacy and clinic security.

• Secure Data Storage: Best practices for storing client data securely.

• Breach Management: Steps to manage personal data security breaches.

• Client Requests: Responding to client requests for access to their records.

• Complaint Resolution: Addressing complaints from clients or employees about the use of their data.

• Regulatory Responses: Responding to communications from the Information Commissioner (UK Data Protection Regulator).

We understand that setting up a business for the first time can be complex and time-consuming, and ensuring compliance with data protection laws might not be your area of expertise. That’s why we’ve designed a comprehensive support package to take away the burden and uncertainty of getting it right.

Our affordable package is tailored specifically for startup clinics, providing you with all the necessary legal documentation and guidance to ensure your data protection compliance. With our support, you can focus on what you do best – providing excellent care to your patients – while we handle the intricacies of data protection.

 Our comprehensive service provides your clinic with a dedicated Data Protection Officer (DPO) who works closely with you to establish and maintain a robust data protection framework. 

This ensures your compliance with data protection laws and minimises the risk of fines, compensation claims, complaints, or reputational damage due to improper handling of personal data. 

 In today’s digital age, clinics handling personal data must ensure their employees are well-trained in managing this data fairly, lawfully, and securely.

Providing your staff with the right training is not just a legal requirement but also a crucial step in building trust with your clients. 

Our data protection webinars are essential for all aesthetic clinic employees:

• Business support – this training is designed for clinic and business support employees such as receptionists, front of house, therapists and sales and marketing

• Clinical staff –  this training is designed for clinic managers, medical practitioners and clinic owners

  Our bespoke services are designed to meet the specific needs of each clinic, including:

• Data Protection Toolkit: Comprehensive policies, procedures, guidance, and templates.

• Compliance Monitoring: Audits, assessments, and meetings to improve ongoing compliance.

• Incident Management: Support and advice when handling data security breaches.

• Record Keeping: Guidance on legal requirements and best practices for data retention and disposal.

• Data Protection Impact Assessments (DPIAs): Development of DPIAs to manage your clinic's data protection risks.

• Client onboarding:  Supporting  clients who are looking to open practices or clinics in prestigious venues, who must demonstrate their own data protection compliance to the proprietor, before being awarded the contract.

• Mergers and acquisitions:  Supporting clients looking to merge or acquire others by carrying out data protection compliance due diligence checks on those organisations, identifying any risks and compliance issues.

Clinics that engage in direct marketing through emails, phone calls, or texts must adhere to the Privacy & Electronic Communications Regulations (PECR) in addition to data protection laws. Compliance with PECR is also required if your website uses cookies.

Failure to comply with these regulations can result in significant fines, compensation claims, and reputational damage.

Our experts conduct a thorough assessment of your direct marketing practices and provide a detailed recommendations report to ensure your clinic meets all legal requirements.